Google’s Gmail and Workspace are identical yet comes with a lot of differences. At first, Gmail is available for free while Google Workspace does come with several paid options. Gmail is different from workspace in the way that the former is primarily targeted for individual users while the later caters to the needs of enterprises and business individuals. Google Workspace comes with a wide range of features compared to Gmail and can help business users with better storage space, enhanced security measures, top-notch integration, several customization options.
Gmail caters to a single user while Google Workspace works best with business collaboration. Gmail is a single tool integrated within the Google Workspace and can be used for sending and receiving emails. But Google Workspace comes with loads of additional features alongside the email services for better communication, enhanced storage, and perfect collaboration.
Google Workspace includes several utility apps like Google Calendar, Google Keep for notes taking, Cloud Storage, and Docs for creating and editing of documents, presentations, forms, presentations, and drawings.
After delving deeper into these tools, we reviewed their features, security measures, pricing, and more to identify the key differences. We have also explained how these differences would matter to your business or personal usage.
Google Workspace is a paid service, requiring a monthly subscription price for every account. By comparison, Gmail is free to avail but comes with limited number of features for users to work with. You can create custom email addresses with personalized domain name using Google Workspace but same is not true with Gmail. If you are a business user, Google Workspace will cater more to your needs due to the option to create customized domain names for email addresses, creating a more professional appearance in the corporate world.
Managing the administrative controls with Google Workspace comes with enhanced scope. While Gmail lets you gain full administrative control over your personal email id, Workspace gains administrative control over each and every address associated with the Workspace. However, it is important to keep in mind that your business organization can have only one Workspace and not multiple ones as a necessary security and privacy measure.
One of the bigger advantages of using Google Workspace is that fact that you can choose your own personalized domain name with an email address. Same is not true with Gmail where your email address is preceded by @gmail.com domain. Having a personalized domain name for email id creates a better impression for business users and provides a more professional appearance. Customized emails make a business stand out in the competitive race, enhancing the chances of better brand recognition.
Google Workspace offers different storage space with each plan, ranging in between 30 GB to completely unlimited. Gmail, on the other hand, provides only 15 GB of cloud storage for its free account. Storage limitation can cause issues for serious users and hence, Workspace wins the race in this context.
Google Workspace gives you access to collaborative tools with enhanced capabilities, additional apps, and a greater number of features. Compared to Gmail, Workspace offers cross-company collaboration that promises enhanced work culture.
To demonstrate, you get free access to all the basic apps like Google docs, sheets, slides, etc. But when you install Workspace, you not only have access to these features but also can access additional options like advanced security, DBMS, and analytical apps like work insights, current, vault, and endpoint. Additionally, Workspace provides you enhanced capabilities for all the existing apps like better chat UI, smart search functionality, Google Meet participant limit, and more. It also provides enhanced security measures that may appeal to cybersecurity professionals, IT managers, and CIOs.
With Google Workspace, you get the opportunity to share higher amount of information compared to Gmail. Although Gmail offers you the option to share media and documents, Workspace makes it a lot easier with the option to gain ownership on any file created under the workspace account. If you want to gain ownership on a property or want to retain the ownership, this approach proves to be highly beneficial.
If you want to share a file with someone who does not have an account with Workspace, you have to send an email invitation beforehand. Those not having Gmail account must create an account to view the file you share via Workspace.
Gmail offers you a readily available help center, forum, knowledge base, and Q&As. You do not get direct customer support service with Gmail. On the other hand, Google Workspace provides you 24-hrs support services over phone with additional email support for fast troubleshoot.
Gmail is ideal for an individual with 15 GB cloud storage and accessibility to all the basic features. On the other hand, Google Workspace caters to businesses and organizations that comes with enhanced security, advanced features, and better control options. Google Workspace have plans for different sized business meet the desired needs and employee strength of organizations. In the final analysis, you have to make a decision on choosing the right one that best meet your needs and objectives.
Both these tools have their own set of advantages that caters to specific segments of users. It all depends on your requirements and budget constraints as to which option to choose. If you are just starting your journey, Gmail will be a fine choice to get accustomed to the working fundamentals it offers. However, if you have enough exposure to Gmail yet want to have an online identity that redefines your presence in the digital world, Google Workspace can provide you with a more personalized experience. With added features, better administrative controls, greater storage space, and a customized domain, Google Workspace certainly makes for a better choice in comparison to Gmail.